Executive Assistant

Position: Executive Assistant
Location: Phoenix, Arizona (On-site 16th Street & Northern)
Status: Exempt
Compensation: Competitive salary DOE, Health, Dental Vision, 3 weeks PTO, generous paid holiday schedule, mobile phone allowance and matching 401-K (after first year of employment), Partial paid maternity/paternity leave. In office with WFH Fridays, dog friendly and energetic work environment, future upward mobility, and growth path.
Education: Minimum of one (1) year of experience in an Assistant or support position. Associate degree and/or undergraduate degree preferred.

ABOUT OUR AGENCY:

Defero is a performance marketing agency located in Phoenix, AZ. We are enthusiastic about helping brands create meaningful offline and online conversations with their customers. Our agency’s sole focus is on creating and maintaining a mutually beneficial and long-term partnership with our clients as we work side by side assisting them in accomplishing their stated key performance metrics. Our current client roster includes local, regional, national, and publicly traded entities across a wide spectrum of industry verticals. Each of our clients expect us to move the business needle towards their stated goals.

 

PRIMARY ROLE:

The Executive Assistant (EA) serves a key role within our agency. This role primarily serves the CEO professionally, personally, and civically.

The EA is responsible for leaving a positive first impression with clients, vendor partners and Defero associates.

The EA will be attached to the hip of the CEO; while scheduling appointments, memorializing meeting notes, disseminating important tasks to others, responding to emails, updating task lists, assisting with both professional and personal errands, be charged with confidential matters and generally work to assist the executive staff with both routine and one-offs tasks.

Primarily, this position requires an extremely elevated level of energy, impeccable time management and organizational skills, professional loyalty, and the highest level of confidentiality. You are naturally proactive, timely, responsive, flexible, accountable and approachable.

 

KEY RESPONSIBILITIES:

  • Assists the CEO with both regularly scheduled needs as well as impromptu tasks.
  • Coordinates and prioritizes work plans with CEO; adjust work plans to meet unscheduled events.
  • May work occasional early or late hours to accommodate CEO’s schedule and work product needs.
  • Schedules and arranges travel including air, hotel, ground transportation and other applicable needs.
  • Proactively engages with the office calendar of events.
  • Coordinates office gatherings and internal events and coordinates venues and accommodations for meetings.
  • Plans for client and/or other office visitors to meet and greet.
  • Shops for and delivers client gifts and invitations.
  • Maintains company apartment (supplies, cleanings, guest scheduling).

 

NECESSARY SKILLS:

  • Exceptional verbal and written communication skills.
  • Outstanding organizational skills.
  • Efficient time management skills.
  • Effective multi-tasker and can easily prioritize tasks.
  • Capacity to operate without supervision while maintaining accountability.
  • Proficiency in the use of the internet.
  • Proficiency in the use of the Microsoft Office suite of software with emphasis using Word, Excel and Outlook.

 

General Expectations:

  • Loyalty / Confidentiality.
  • Professional liaison between Defero and clients.
  • Positive personality that fits into the Defero culture and contributes to its growth.
  • Detailed oriented.
  • Converse effectively with agency personnel.
  • Local travel as required to client meetings, events or other out of office activities (requires reliable automobile transportation; reimbursed for mileage expense)